To clock in, select the Clock In button. 9. Because multiple IDPs are supported within the same tenant, multiple links can be included. A notice will pop up saying that the clock-in was completed, and at what time the punch was registered. Unlike traditional HCM solutions, we anticipate people needs beyond just work and thoughtfully adapt to meet them. Should you have questions about form accuracy or when your forms will be delivered, please contact your employer. UKG Dimensions supports two types of authentication: Basic and Federated. Canadian HR Law: The Essential Reference Guide 2022 Edition, The Total Economic Impact Of UKG Dimensions, The Total Economic Impact of UKG Pro and UKG Dimensions, Partner for Life: Redefining Customer Service, Find the right support for your mobile app, Gets tips on how to conduct a successful rollout. Select Cancel Time Off as the Change Type, and select the date you would like to change. What if I clock in before my shift begins or after it ends, will this result in overtime? The identity provider delivers authentication credentials to the service provider (SP) at the user's request. Watch a tour 2:12 Watch a tour 2:12. If your request is for multiple consecutive days, please select Multiple Day under the Request Type field. From the home dashboard, navigate to the Approvals tab, where you will see all pending requests. UKG Dimensions provides an integrated set of procedures and practices to accurately . Select the date you wish to make the change for, and click the arrow to proceed. . Differentials such as shift differential will be programmed automatically by FASS Payroll to ensure accurate reporting. To protect our customers' employee-level data and privacy, were unable to provide direct assistance with passwords. Take a tour of our global workforce management solution. 5. Three Key Learnings to Take Away when Selecting and Implementing your HCM Solution. The UKG Pro Mobile App gives you control over job-related actions that are personal to you. Employees can punch in/out for work, check their schedules, time off, benefits, and pay. While viewing your timesheet, you may add notes to your punches or request adjustments and corrections per the Classified Time Clock Change Request process (see below). Choosing the right HCM technology marks the first step in your journey to delivering on what your business and e. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. Navigate to your timesheet and hit the option to submit a change request. About 200classified employees are paid current from the 1st to 31stwithout a lag. This fall existing users willbe migrated to a new university platform that is more fully integrated with the Ellucian Banner payroll system. The app ends up having me log in twice and on the second attempt. Which employee groups on campus will use UKG Ready ? We want to pay employees as quickly as possible with the shortestpossible lag. DHL Supply Chain India trusts UKG for a centralized workforce management solution that is fully automated, seamlessly integrated and highly configurable. Please remember you will need to set a separate Out of Office message on your Outlook calendar. The pay period varies from department to department because a standard pay period was never adopted and enforced university-wide. Self-paced training offers in-depth learning with tutorials, how-to guides, job aids, and more. You may approve each employees time entries individually or grouped together by selecting the appropriate boxes on the left-hand side of the screen. Built to help simplify your work needs, the Workforce Central mobile app (formerly known as Kronos Mobile) provides employees and managers quick, secure access to Workforce Central. Clocking for meals is a best practice because it provides evidenceon the timesheet that the employee was indeed provided ameal break in accordance with Oregon labor rules which state,"Meal periods of at least 30 minutes must be provided to non-exempt employees who work 6 or more hours in one work period. There is also an audit trail for each change made identifying who made the change.. If non-exempt, theywill clock in and out so the system can calculate overtime and other premium earnings. So maybe something is wrong with the app. We build lifelong, trusted partnerships to deliver more to your experience, to your people and to your business. Get the Nucleus Research report on the significant return on investment (ROI) many organizations have experience. Click on the link called Request Time Off. View your timesheet by clicking on the My Timesheet link at the top of this panel. Collaborate, learn, and get support for your UKG solution! Managers will be notified by email when an item is added to their To Do list andshould log in and approve time off requests and change requests throughout the month. Visit us on Twitter Thats why we build products designed to inspire your people and your organization to grow and thrive. 80% of customers say the experience an organization provides is as vital as its products or services. The HR Fair Labor Standards Act webpage describes FLSA status and is a good resource for understanding this. Project sponsors are Mark Schmelz, Kelly Wolf, and Melody Riley Ralphs. Union representatives,along with our department champions are critical change agentsand information conduits. In the Change Request dialogue box, make your time corrections and add a comment in the comment field. Employee hours, premium earnings, holidays, and leaves are automatically calculated and loaded into theBanner payroll system. the system has allowed us to tighten our policies and reduce excess costs . Take a tour to see how our powerful tools can automate processes from hiring and onboarding, to payroll, benefits administration, and performance. This inconsistency is confusing for employees and makes it difficult for the Payroll Office to comply with a state law that requires the pay period to be printed on each employees'earnings statement. If your request is for a single day, please select Single Day under the Request Type field. . If you are Rejecting a change request from an employee, click Reject and put an explanatory note in the comment box. Find the product that best fits your needs. Managers can take care of exceptions as they come up . You can view your pay statements directly from your UKG Pro solution or from the UKG Pro Mobile App. For federated authentication, you can also have multiple identity providers within the same tenant. Ultimately, the university administration intends to adopt automated time and attendancefor use by all employees across campus. We think youre pretty special when youre a UKG Customer. Time collection method, physical clock or web clock, is a decision each department will make. Most Officers of Administration and some Classified employees are exempt. I can do #1 and #2 and many other functions on the website, so #3 is the only one that you really need the app for. Physical Address (UPS, FedEx, DHL Delivery Only - NO US Postal Service Mail): Switch between overtime andcomp time and split a time allocation, Manager dashboard,to do items and notifications, approving request for time off. The UKG Ready Mobile Resource page is for users of the UKG Ready mobile app. Gain access to a wealth of guidance and support options on topics from new features and product updates to customer tips and tricks. If you're a UKG system administrator trying to log in to the UKG Kronos Community to engage with other users or to get support, go to https://community.kronos.com. Find the product that best fits your needs. Simplify recruiting, onboarding, self-service and benefits administration. For Exempt (Overtime Ineligible) Employees (Officers of Administration), Request Time Off(Sickand Vacation Leave), For On-Call Employees(Classified Employees). Simply click 'My Timesheet' on the employee dashboard and navigate back or forward tothe desired pay period using the arrows. We anticipate lots of change requests as employees learn to use the system. Time entries are generated each day for employees clocking in and out, and when any employeetake leave or isgranted a holiday. Make it easy for your people to bring their best selves to work. To confirm your punches, you may view your timesheet by clicking on the My Timesheet link on the My Timesheet panel. Take a tour of our global workforce management solution. To cancel an approvedtime off request, navigate to the Home screen. Schedule time with Ben to review topics in our. So I have no idea what I am typing. To approve the entries, select all the appropriate lines and click the Approve button near the top right-hand corner of the screen. If you need to add additional hours to a day that already has a punch registered, repeat steps 3-5 to get to the Change Request dialogue box. Eventide Senior Living Communities uses UKG solutions to engage staff and streamline workforce management and HCM, cutting PBJ reporting time by 99%. Comments added will be visible to both your manager and payroll administrator. UKG Dimensions supports two types of authentication: Basic and Federated. Employees unsure about their FLSA status can reference their position description or ask their department payroll administrator. Provide your Duck ID credentials and use the DUO authenticator to complete the login process. UKG Dimensions . Through the app, you can perform a number of tasks, such as searching your employee directory, viewing and printing current and historical pay statements, accessing pay insights, viewing tax forms, and more. The UKG Dimensions Mobile Resource page is for users of the UKG Dimensions mobile app. Check with your department's payroll administrator. Review the request for accuracy and select either Approve or Reject in the bottom right-hand corner of the screen. Data privacy and security practices may vary based on your use, region, and age. UO is among the lastPAC 12 and AAU institutions to adopt an automated time and attendance system. If you don't see the date you wish to change you may have to navigate to the previous timesheet using the arrows at the top of the timesheet. This pay periodmay not be practical for some large departments with limited payroll staff and tight deadlines to obtain approvals and make adjustments. These employeeswill also have the option of using the UKG Ready mobile app on their personal mobile device. Open your timesheet by clicking on the My Timesheet link at the top of the My Timesheet panel. Join our community space and gain access to helpful support and advice from our team of product experts and engaged customer network. Receive the right training at the right time and maximize ROI with UKG KnowledgeMap an online education portal providing anytime, anywhere access to . Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides . Look to your future. Learn about how analytics turns information into actionable insight. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. Employees in units already using UKG Ready won't notice any change in the software. Take a tour to see how our powerful tools can automate processes from hiring and onboarding, to payroll, benefits administration, and performance. No. Thats why we build products designed to inspire your people and your organization to grow and thrive. Take a tour of our global workforce management solution. A UKG Ready Service Advisory Board will be formed afterimplementation that will bringservice providers;Business Affairs, Human Resources, and Information Services, together with representatives from participating departments. A single system alsoprovides anopportunity to standardize other business practices across the organization such as the pay period for hourly employees. With timekeeping systemsthere is a potential for increased incidence of small amounts of overtime as employees begin clocking and perhaps punch in a few minutes before their scheduled shift begins or punch out a few minutes after it ends. Employees in positions designatedNon-Exempt from FLSA or FLSA subject (overtime eligible) will clock in and out so the systemcan automaticallycalculateovertime and other premium earnings like shift differentials. UKG Dimensions (formerly Kronos Workforce Dimensions) is the time management system under UTime*. The univresity hasadopted the 16th to the 15th as thestandard monthly pay period for all hourly employees. UKG Dimensions Directory Services. Time, attendance, and scheduling dont have to be a drag on productivity. Here you will see pending requests for time off, change requests, and time entries from your employees. Questions may be referred to the Title IX Coordinator, Office of Investigations and Civil Rights Compliance, or to the Office for Civil Rights. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. Notes: Beneath the clock are three buttons, Clock In, Clock Out, and Transfer. If you do not have the full report open, you will not be able to approve entries. See contact list below. There is no need to clock out for breaks as this is paid time. Safety starts with understanding how developers collect and share your data. If you are managing a student employee, please be aware that you will only be able to approve adjustments for change requests from students that pertain to your department. Will all university departments use UKG Ready ? Managers can maintain work schedules for their employees and be notified when an employee is unable to report to work. This problem prevents me from viewing my schedule and time card and also from making requests off. To review an employees time entry in more detail, select the timesheet icon next to the entry in question. real-time visibility into the workforce has been a huge help to our supervisors , UKG Dimensions will provide us with the right balance of ease of use & rich insights. Your request will appear in a pending status until it is reviewed and approved by your supervisor in the UKG Ready system. When you have finished making changes and are ready to submit your timesheet, hit the Submit button in the top right. Learn how our HR, payroll, and workforce management solutions help you achieve a better work experience for all your people. The UKG Dimensions mobile app is built to help you connect to work right from your phone, wherever you are, night or day. UKG Dimensions helps Iron Mountain India driving workforce agility and engagement with mobile enabled functionalities and real-time data visibility. Enter the new times in the Change Request dialogue box and select Submit Changes when complete. It allows the system to automatically calculateovertime, shift differentialand other premium earnings. Discover the self-paced and instructor-led training available for all UKG Dimensions products in this course list. DIDP supports email, text, and token . Time, attendance and scheduling dont have to slow down productivity. The user is authenticated via IDP, which in turn delivers confirmation of that users identity to UKG Dimensions via federation. From the Dashboard, navigate to the Approvals tab. Non-Exempt (overtime eligible) Employee Training: Manager Training: We recommend thatmanagers alsowatch the employee training videos above. Please remember that the current restrictions regarding Sick Leave use still apply, as per university guidelines. If the user allows access to their locationduring install, then the application will record user location (pin on map) at the precise moment the employeeclocks in or out. WFM access only without their own IDPfor all users, Full suite access without their own IDP for all users. Most non-exempt universityemployees already using UKG Readyclockin and out. Departments can also choose to allow employees the option of using their personal cell phone for added convenience. Employees can access their timesheetsat any time by logging into UKG Ready using their Duck ID username and password. When your request is complete, select Submit Request, and click OK. An email will be sent to your supervisor for approval. Get the support and the answers you need based on your UKG solution. Finance and Administration Shared Services: Campus Planning and Facilities Management, Office of Investigations and Civil Rights Compliance, Business Affairs (UKG Ready Service Owner), Budget, Financial Analysis and Data Analytics, Division of Student Services and Enrollment Management (SSEM), Vice President's Office, University Career Center and Office of the Dean of Students), Academic Central Business Services Office (CBSO), Provost Administrative Services Team (PAST), Undergraduate Education and Student Success, College of Arts and Science Business Office (CASBO), College of Arts and Academic Support Units (CAS ASU), ASU 1 (EALL, GLBL, GRSC, JDST, RL, Area Studies), ASU 3 (CLLAS, COLT, ENG, FLR, HUM, PHIL, REL). If an employee is unsure about their positions FLSA status they can either reference their position description, or ask their department payroll administrator who can run an emloyee roster report which shows FLSAstatus. We think youre pretty special when youre a UKG Customer. Welcome. DIDP supports email, text, and token-based MFA. Basic Authentication is the easiest authentication to use, but it provides the least flexibility and integration with other products. Discover how UKG checks all the boxes in the Market Guide. A new category of people solution for the future of work. Take a tour to see how you can simplify your HR processes. Enter OTP (Check your email for a message from mykronos.com with the subject "Your one-time system password." ) Ticket reason empty or exceeding max length of 250 . It stays as particularly approved. You may also approve change requests by navigating back to the dashboard by clicking the hamburger menu in the top left-hand corner of the screen and selecting Home. All departments using UKG Ready will adopt a standard pay period for hourly employees. Learn more about the costs of getting payroll wrong, and the benefits of having an efficient, effective solution. To cancel an approved time off request, navigate to the Home screen. Using UKG workforce management solution, PVR Cinemas has optimised scheduling, reduced labour costs, gained better visibility for informed management decisions. Three existing installations of UKG Ready (EMU, Athletics and Housing) have been in use for many years. Exempt Classified employees, since they are eligiblefor differentials will scheduletimes in and out each day and adjust times asneeded. Search and browse our community portals for answers to questions about your UKG products. Phone Hours are from 9:00 a.m. to 4:00 p.m. UKG Pro Ranks Highest in 2022 Gartner Critical Capabilities for Cloud HCM Suites for the North American Midmarket Use Case. What device will I use to clock in and out ? During installation, the UKG Ready mobile application prompts for access to user location. The following changes are supported by our project sponsors;HR, BAand Information Services. Visit the UKG MS Team and review all documents in the Handouts for Payroll Admins folder, especially the 'Department Onboarding','Employee Profile Setup Guide','Payroll Prep' and 'FAQ' documents. Weplanto train employees and managers in administrative units who are new to UKG Ready in August in preparation for a September 2022 launch. If youve been accidentally locked out of UKG Pro, please contact your employers HR/payroll department for help reinstating access to your solution. UKG Dimensions. Timesheets are approved by the department. For more information on how to get started on the app or to encourage your employer to enable it for your company, please contact your HR/payroll department. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. Welcome to. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. Take a tour to see how you can simplify your HR processes. Login here using your username and password (Cookies must be enabled in your browser) Username. Welcome to UKG Dimensions Online Help How Can We Help? Employees will more easily see available leave balances when requesting time off. Remember username. The university retention schedule for time records is six years, however there are no plans to remove time records from UKG Ready. Implementation ; Support Experience ; UKG Community ; Customer Stories; About Us. ukg dimensions training The UKG Learning team provides individualized, role-based, just-in-time learning to prepare your core project team and increase user acceptance of your new solution. On the UKG Ready Home tab, look for the My Timesheet panel that shows the clock with the current time displayed. Please make sure you are on the correct screen before proceeding. Clocking out for unpaid meal breaks is adepartment decision. To view pending change request items, click on the notification bell in the top right-hand corner. To protect our customers' employee-level data and privacy, were unable to provide direct assistance with your login credentials. Theyshould visit their dashboard at least weekly to review and approve any time off and change requests still pending, and to review and approve employee time entries. Although this practice was largely discontinued several years ago,these employees will continueto be paid as they are now, current with no lag. With its full-suite UKG solution, First PREMIER Bank and PREMIER Bankcard is increasing efficiency, saving time and money, and improving the employee experience. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. If you've forgotten your UKG login or need help resetting your password, please reach out to your HR/payroll department directly for help. For help, e-mail knowledgepass@ukg.com Quickly and securely access your employee information in just a few taps. This is going to bring up this months timesheet. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. Beneath the clock in the My Timesheet panel, click Clock Out. It is a time entry and leave management system that collects hours worked and/or leave used from employees, obtains supervisor approvals for time sheets, change requests, and time off . Read more Read more "the system has allowed us to tighten our policies and reduce excess costs " Look to your future. Lately, I have a problem with the app and there seems to be no way to fix the problem I am having. UKG Ready. Discover the benefits of a one-touch solution. Open your timesheet by clicking on the My Timesheet link at the top of the My Timesheet panel. On the UKG Ready Home tab, look for the My Time & Time Off icon in the middle of the Start panel. The screen is only half shown. As employees begin to use the timekeeping system managers should discuss with their employees anyunique demands of theposition that impact work schedulesand authorized overtime. We build meaningful relationships with our customers to deliver exceptional value and, more importantly, confidence. Life-work Technology can help organizations and employees move from a focus on life-work balance to the Life-work Journey to create a more supportive workplace. To protect your privacy, we are unable to provide direct assistance with employee-level data, like UKG Pro login credentials, payroll information, and tax filing forms. Enter OTP (Check your email for a message from mykronos.com with the subject "Your one-time system password." ) Will Iclock in and out for mealand break periods ? An identity provider hosted in the Dimensions Cloud called Dimensions IDP(DIDP), The Dimensions IDPProxy (DIDPProxy) service that acts as an IDP to an SP, but then redirects to one or more IDPs. Company Access Code. WHEN it works, it is actually almost a good app. Ultimate Kronos Group (UKG, formerly Kronos) is the company behindautomated time and attendance systemWorkforce Ready. Note: Some classified positions are designated Exempt and some unclassified positions are designated Non-Exempt. Collaborate, learn, and get support for your UKG solution! Employeesnew to UKG Ready will needlearn to use it. We think youre pretty special when youre a UKG Customer. info@ukg.com All rights reserved. Co project managers are Mark McCulloch and Jon Marchetta. Adoption of a singlesystem ensures that all earnings, holidays and leavesof thosewho use it arecalculated the same way. The criteria that determines clocking is Fair Labor Standards Act (FLSA) status of the position. Watch for regular drop in sessions with Ben Kane during each time entry window. The developer provided this information and may update it over time. Classified employees, officers of administration, students, and temps)will use UKG Ready. Welcome to UKG KnowledgePass - your 24/7 library of in-depth, self-paced learning content. Employees exempt from the Fair Labor Standards Act (FLSA) and not eligible for overtime will simply request time off in UKG Ready. Workforce Management Returns $12.24 For Every Dollar Spent, Gartner: Market Guide for Integrated HR Service Management Solutions. To cancel a time off request that is still pending, go to My Time Off calendar,select the request and delete it. A notice will pop up saying that the clock out was completed, and at what time the punch was registered. We build meaningful relationships with our customers to deliver exceptional value and, more importantly, confidence. Overtime must be authorized in advance by theemployee's manager. Its powerful capabilities allow you to effortlessly bring your best to work and enjoy life bringing the balance you need. Stay informed and put people first in all you do. Three Key Learnings to Take Away when Selecting and Implementing your HCM Solution, One Touch: A Quick Guide to People-Focused HCM. Mission Australia transitioned from paper timesheets and manual data entry to employees clocking on/off using UKG clocks, the mobile app, and desktop computers.. Take a tour of our global workforce management solution. . A secure drop box is available for payment, deposit, and paperwork drop-off during general office hours. Your requests will appear on the My Schedule / My Time Off calendar panel on the Home tab. Hourly employees are currently paid mid-month to mid-month at the end of the month on a lag.