This phrase allows you to use simple words with no room for misinterpretation. Suppose you just received a prescription from the doctor after the diagnosis. A slightly more polite version of this phrase is "I'm not sure what you mean by . Is it correct to use "the" before "materials used in making buildings are"? Now pretend I don't know anything about how that works. For ESL learners, interrupting someone while someone is talking can Linguix vs. Grammarly: Which AI Writing Assistant Is Value for Money in 2023? For the record, I would like it known I brought this issue to light weeks before it was a problem. WebDepends on the clarification. Learn how to write request emails that get results with our in-depth guide. These formats will use formal speech to indicate that you are simply trying to clarify what was said rather than to distract or disrupt. Contacting researchers for clarification is good practice. Grammarly stands with our friends, colleagues, and family in Ukraine, and with all people of Ukraine. So that we can action your request promptly, could you please provide some more context and clarification around this? Invest in your future by investing time and effort to improve your communication skills. Rule #4: Raise your (virtual) hand. What happens if three defenders sack together? Asking somebody to explain something implies that you don't know anything about the topic and want the person to teach you. Here is a great example of how to use just to be clear professionally in an email. I couldnt follow what you said about it. Could you please explain the whole process of doing this? For such individuals, paying attention to lengthy topics, particularly if it is not an area of interest, will be ineffective and there is a high chance that such individuals will be distracted at some point. There are different ways you can ask for clarification in English. You can also get another perspective by asking someone else to review the information. I snickered, thinking that Janet had come around so soon. WebShe knocked on the door politely and announced, "Mr.Lyman, its Lind." If you want the person you are talking with to give you a longer explanation or additional detail, its perfectly okay to interrupt them to ask for Learn more about us here. You should thank them from the core of your heart. You can do this by saying "I don't understand" or "I'm not sure I We thoroughly test different courses, books, learning materials, etc., and recommend only the bests. Indicate that this is a request to set up a meeting in the subject line by including words like discussion', 'meeting' or schedule'. Most often, when it comes to being perceived as polite when seeking clarification, the concern is heightened by those asking for clarification. Now, lets see a short conversation between a doctor and a patient that involves asking for clarification. Therefore, when you request someone to clarify something, you may use modal verbs to sound polite. Supercharge your communication with Flowrite. Can you repeat the ways I have to do it? If something is mentioned at the beginning of a meeting or lecture and individuals dont have sufficient time to process that information relative to additional content, or they werent paying attention, there is a high probability that such individuals will have no idea what was said previously. "In response to your request for. Youre a busy person, so here is a template you can use right away. Could you please repeat it? are the common formal ways of asking someone for clarification in English. If we want to make sure that someone has understood, you can request confirmation that someone has An example is provided below on the professional usage of just so I understand. WebTo write a thank you email for a salary increase, express your gratitude calmly, then ask for clarification on the terms of the increase if you have not already received them. Congratulations on getting a job offer! Writing, grammar, and communication tips for your inbox. ", Instead of saying "I don't understand," you can also just say "I'm (a little) confused. To create a follow-up email, follow these steps: 1. In order to process information, you need to be able to pay attention. Do not give orders or blackmail your colleagues. There are so many online AI writing assistants that can offer you We are a team of ESL teachers writing about state-of-the-art tips and advice for learners and teachers of English as a second language. Your submission has been received! Please repeat it for me to understand it clearly. WebTo ask for clarification politely, it is essential to use open-ended clarification questions stated in a neutral and inquisitive tone of voice. Once someone clarifies something for you, you must appreciate their effort. Watch the video: Only 1 percent of our visitors get these 3 grammar questions right 10 Better Ways To Say Thank You For Clarifying In Emails, 11 Better Ways To Say No Worries In Professional Emails, 9 More Polite Ways To Say I Dont Care (Professional), 9 Better Ways to Say Just to Confirm in an Email, 9 Other Ways to Say Im Good At on a Resume, 10 Polite Ways to Say No Visitors after Surgery, 11 Best Ways to Say Im Here for You to a Loved One, 10 Professional Ways to Say I Am Not Feeling Well. WebHow do you politely ask for something? Otherwise, you'll have established a better understanding for what you need to know, and you can put that to the researchers. I appreciate your detailed explanation, however, I am unclear about which approach we should follow. Looking for an email writer generator, email helper, or email correction app? Asking clarifying questions shows that youre actively listening and want to understand. The best questions are open-ended. Even if you dont quite understand what they are trying to communicate, express your thanks to them for their time and effort. Now, its time to close the email out on a positive note. May I ask you to share your suggestions again? rev2023.3.3.43278. Could/Would/Can you be a bit clearer about it? How can we prove that the supernatural or paranormal doesn't exist? Here is an example of how to use can you elaborate professionally. (We told you it was easy, now see our examples!). Greet your reader. Sorry, what was that? Would you be able to confirm some details? It appears there has been a breakdown in communication. Provided is an example of how just making sure can be used professionally. You can set things straight with this email clarifying the dates if that happens. What I meant was. First up, here's a sample email seeking clarification. You need more information to fully understand what they mean, but the other person is getting irritated with all of your questions? When youre writing a professional email, you may find yourself tired of using the phrase just to clarify, but cant come up with any other options, dont worry! Remember, technical skills get you hired, but soft skills get you promoted. I appreciate your help. My goal is to complete [Task A] by Thursday, so this information will help me to get started immediately. Lindsay Lapaquette, M.Sc. Depending on the nature of your clarification request email, you may want to attach some information, including links, or add attachments. Always keep in mind that the other person is not bound to clarify things again for you. Learn how to format emails and get your point across in a professional manner by checking out these 6 common email formats. Doctor: Oh, sure. However, if you dont understand someones question, you should ask for clarification and answer accordingly. ". We've outlined the process to create clarification emails. A good way is to summarize what you have understood and didnt. When someone asks for permissionfor something from you, you may not always listen to them appropriately. When asking for clarification, the key to being polite is to embrace the opposite of the principles noted above: Ask at the proper time, use a polite format and present your question in a genuine and sincere manner. Then Mark will make the copy changes and move the documents to a drive folder marked FINAL. Use one of our 9 samples to ask for clarification in an email. he asked, feigning a concerned expression. Thanks, you cared. Rule #4: Raise your (virtual) hand. So, if there is any confusion about instructions, make sure you ask for clarification. Asking for clarification shows that youre attentive and that you care enough to make sure you thoroughly understand what youve been told. Whether you are in a formal or informal situation, politeness is the key to a good conversation. [1]. How to agree/disagree. So, to understand the request, on many occasions, you may need to ask for clarification. Asked by Anonymous Mar 3, 2023. <-- This is a past question A: Try plugging your phone into the charger for an hour and then turn it on. (A) works with middle managers who want to communicate authentically so they can effectively lead their teams without losing themselves. If you do, always explain what they are and why they matter. Well! GET IN TOUCH 514.551.0493 | [emailprotected]. How to ask for help via email Use a clear, direct subject line. How can I ask, "Why did you send me this link?" English Language & Usage Stack Exchange is a question and answer site for linguists, etymologists, and serious English language enthusiasts. The preferred synonym to just to clarify is just to make sure were on the same page. Heres an example to show you how it works: Dear Ms. Browne, Could you please clarify whether this is correct? Ask for help: If youre struggling to understand a mechanic, dont hesitate to ask for help. How to interrupt politely. Join a clan or community group specifically for raid novices, or ask your team members for clarification. Rule #3: Mind the timing and the relevancy. The difference between these two phrases is only in how they are grammatically structured, with clarify being a verb and clarification being a noun. So, how do you politely ask for clarification on someones request in English? Then what happens if three players make a sack together? When you are in a situation where you need to provide clarification on something, but you also need to be stern, using the phrase let me make this clear is perfect for getting your point across while correcting any misinformation someone may have had. Here are some tips on asking for favors: Be direct but polite. Kind regards, (Your name) 3. Both phrases can be used interchangeably, as they have the same meaning. Just be sure to fill in all the gaps, and proofread before sending. In your salutation, use the name that the person emailing you signed off with in their message, or whatever name they used when they introduced themselves if you've already met in person. When someone asks you to re-explain a complicated task, your first inclination is probably to say, Wait, what? Here we give you 5 tips and provide 4 example emails to help you write better help request emails. They allow the person to expand on the topic rather than giving a simple yes or no response. Would you be able to help me with these questions before then? Both of them are fine in any conversation of an official nature, but are not exclusively limited to just the two. "Thank you for getting back to me so quickly". And that's how to end an email asking for clarification. Well learn some expressions to ask for clarification on someones questions. Remember that no matter in which context you are, politeness is the key to a good conversation. Sometimes we need clarification when we want to get a better handle on where others are coming from. Always try to ask open-ended questions while asking for clarification. You should not blame someone else if you dont understand the other persons words. Can/Would/Could you be a bit/little more specific, please? New Questions. To ask for clarification politely, it's essential to use open-ended clarification questions stated in a neutral and inquisitive tone of voice. Did you mean to send me? Interrupting to ask for clarification. Most of the time, your clients are not responding because: They got busy and haven't found the time to write their response to you. Please let me know if you need any other information. WebHow to Ask for Clarification Politely 1. Ask Question Asked 6 years, 9 months ago Modified 6 years, 9 months ago Viewed 3k times 1 This is a Ask for help: If youre struggling to understand a mechanic, dont hesitate to ask for help. There was an error and we couldn't process your subscription. For example, you could write, "Hello, Ms. Our goal is to create English lessons that are easy to understand for everyone. Could you rephrase what you just said to me about the problem? In this situation, you may need to ask them to repeat, explain or clarify their position. how to politely and natively reply an email and ask question, Looking for a word attributing the state of revealing the past. For instance, we can say Im not sure that I agree with that in an aggressive tone, or in an inquisitive tone, and this will impact how the message is received by our listener. Asking For Clarification ENGLISH FORUMS. Get the Ebook, Succeed in 101 Situations! Heres an example of how to use for the record in a professional manner. Ask for repetition. Youd like to ask for clarification, but youre not sure how in a polite way. Do not give orders or blackmail your colleagues. When a situation comes up and no one can seem to agree on what has happened, using for the record is a great way to state your information quickly and concisely or ask for someone elses information directly. Once again, clarification would be necessary. Using the phrase just so I understand is a great alternative if you are confused, astounded, amazed, or in disbelief in regards to the information or instructions you have been given. What is the correct way to screw wall and ceiling drywalls? Write emails and messages faster across Google Chrome. Thank you for sending me information about (product/service). I am available for a phone call or meeting if that would be helpful or more convenient for you. It also allows for a wide range of expression as the tone it is said in can add more meaning to the phrase. The first thing you should do is thank the sender for providing the information. During these periods, it is best to ask a question as this will allow you to digest whatever information has been presented. After the person clarifies themselves, you can let them know that you now understand and are thankful. Sample Letters for Request Bank To Clarify Service Charge. Is that right? If you can't find it on our listing of the best email writing tools, you won't need it. It would be best if you took it in the morning before the meal. Have a listen: I got it. car, washing machine, telephone) to a sales department or someone involved in procurement. This FREE e-course will help you let go of your need to keep other people happy and step into your personal power. Have you wanted me to send the emails first, then attend the meeting? We hope that our clarification email guide provides some simple guidelines to follow. Im not sure, but did you suggest updating the software? Whether you want to clarify something for someone or you want clarification yourself, just to be clear is a great phrase to use when giving or receiving information. Welcome to Grammarhow!We are on a mission to help you become better at English. Furthermore, he has teaching experience from Aarhus University. Would/Could you please repeat what you said about the issue? Reframing your request into "for the greater good" makes it much more digestible to follow up with. Other opinions. Once youve established your current understanding and whats unclear to you, you can ask questions that will help your reader clarify the information. Simply say thank you and move on. Lets move on. Follow the format, keep things clear, and always include your contact details! Needing clarification is not a bad thing, and understanding If its a simple item, pick up the phone and call. So, if you are confused about understanding what the other person said in a conversation, you should ask for clarification. WebPolite Speech Requesting Clarification Postscript. Please let me know how we can avoid this in the future. Lets take a look at If you "break something down," you separate it into its parts. Before you do, ask yourself why you think the authors did not provide enough details. Learn useful English phrases for discussion and debate. Could/Would/Can you explain what you mean by this? And yet, we all have times in our personal and professional lives when we dont thoroughly understand what someone else is trying to tell us. To subscribe to this RSS feed, copy and paste this URL into your RSS reader. Would you please repeat what you wanted permission for? In doing so, you will be perceived as non-accusatory and therefore, not threatening. Browse other questions tagged, Start here for a quick overview of the site, Detailed answers to any questions you might have, Discuss the workings and policies of this site. Let me see if I understand this; you want to create a proposal which would limit our available staff positions for hire? I appreciate your time and your help in clarifying this question. Now, well learn some useful expressions to ask someone to clarify instructions. If I don't hear from you by (date/time), I'll give you a call. It can be a sensitive area, particularly if your figures don't match, so concentrate on being polite and professional as we have done in the invoice clarification email sample. State what the speaker has said as you understand it, and check whether this is what they really said. In this example, you're a job seeker; this is how you reply to a recruiter asking for clarification. If you are in a situation where you are being given a lot of information that you may not fully understand, using this phrase is a great way to get the information you need without looking like youre completely lost. Recent surveys suggest that over 6 million children under the age of 17 in the US alone exhibit some form of attention deficit disorder. Asking somebody to clarify something implies that you understand the broad strokes but want more detail about a particular topic. It can be helpful to ask questions about the 5 Ws and H in this section. Niaj A A Khan is an ESL Instructor with over 7 years of experience in teaching & developing resources at different universities and institutes. If you've been asked to clarify some details, this clarification email reply sample provides a straightforward template to follow. Martin holds a Masters degree in Finance and International Business. Your new game-changing quick reference tool is just a click away. Will you please repeat the standard operating procedure of this machine? However, if the instruction is unclear, you may need to ask for clarification so you can take medicine properly. When someone expresses their opinion, you may not clearly understand what they mean or what their position about the matter is. When you are tasked with providing necessary information to someone, but would like to keep things brief and formal, you can use this phrase to cut to the chase. You may not respond or help them accordingly if you dont understand. Have you just suggested calling him when he is home? [1] 2 Be polite but direct in asking about the starting salary. Which form is more polite and more acceptable for correspondence: For example I am do not understand something and want to get more information about it. A Guide to Using Plain Language in Writing. One example is when you are presented with new content that you havent had a chance to review prior to a presentation or conversation. Need help nailing down some details about a person, product, project, or appointment? Ask a question. Can you elaborate further on what the new training program will include? How To Request Clarification Via Email Template. Sorry, one more time? Just say: "I'm impressed. Why do many companies reject expired SSL certificates as bugs in bug bounties? Here are some examples: What would you like to see as the final deliverable? Can/Could/Would you give me an example, please? Type a command in the box below. 03 Mar 2023 13:44:40 For your information, a pamphlet will be provided detailing the new workflow system. The first thing to remember when asking for clarification is that you can be honest and straightforward. Now it is time to write your clarification email. Whether you are in a formal or informal situation, politeness is the key to a good conversation. I wonder if you can say it in a different way for me/us. Managing conflicts or misunderstandings through email communication can be challenging. Admit if you are unsure about what the speaker means. WebGeneral rules on how to politely interrupt in a meeting Rule #1: Start by asking for permission to chime in Rule #2: Apologize for interrupting Rule #3: Mind the timing and the relevancy Rule #4: Raise your (virtual) hand How to interrupt politely in a meeting Scenario #1: When one person is dominating the conversation Formal Sorry, would you mind repeating that? Have you ever found it challenging to interrupt someone to express your opinion, make suggestions, or ask for further information? How legitimate is the phrase "from which one to choose"? Reframing your request into "for the greater good" makes it much more digestible to follow up with. Whether you're meeting with a foreign client, seeing a doctor, or taking an online English lesson, there will be times when you don't understand what the other person just said. Good Communication Makes You More Valuable. Here, Ill share some ways to ask for clarification on someones suggestions in English. Have a conversation before sending an email. You'll learn how to structure email clarifications, what to include, and see how it works with 9 examples and a template. Don't worry: Asking for clarification is easy. All Rights Reserved. Clarity is the key to effective communication. There are times when we ask for suggestions from the people surrounding us. 1 Answer. The second makes you sound more informed. Amid the four types of questions commonly asked, clarification questions are probably the most understandable and justifiable in any circumstance. Asking somebody to explain something implies that you don't know anything about the topic and want the person to teach you. I have discussed several situations where you may need to ask for clarification in English. It will keep everything flowing smoothly with the new website launch. WebSample Email Asking Clarification From Client This is likewise one of the factors by obtaining the soft documents of this Sample Email Asking Clarification From how to ask for clarification politely collaborative solutions web here are a Please find re-attached for your convenience. Be polite while asking. ?" Therefore, There are a few simple steps to follow when youre looking for further explanation. If it's critical you get a response, you can offer to follow up. Styling contours by colour and by line thickness in QGIS. He has six years of experience in professional communication with clients, executives, and colleagues. Thank you! For instance you may use: Both are polite colloquial usage. While this can be a longer phrase, its a great way to both clarify and ask for clarification while not sounding as though you werent listening or being rude.if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[728,90],'grammarhow_com-box-3','ezslot_3',105,'0','0'])};__ez_fad_position('div-gpt-ad-grammarhow_com-box-3-0'); If youre looking to clarify something youve said or to ask for more clarification in case you dont want to seem as though you werent paying attention. Just to be clear, my working hours are 8am-4pm and you will be unable to contact me outside those hours for work-related purposes. Make your email easy to read. The phrase can you elaborate is a great alternative for when you want to ask for clarification. If you're reading this post, you probably want to improve your English conversation skills, and the best way to do that is by having actual conversations. Theres an emergency you need to deal with." About an argument in Famine, Affluence and Morality, A limit involving the quotient of two sums. Saying something like Thats just stupid! or How can you say that? makes it seem that the presenter has no idea what she or he is talking about. If you liked this post, you might also like: 7 Signs That Your Team Has a Communication Problem, The 4 Foundational Skills for Effective Communication. I didnt quite catch it. Close the email politely and thoughtfully. You mean you need some books from the library, isnt it? Katie is a passionate digital nomad working on her first book on the art of communication. ". Can you clarify some details for me, please? ", Another way to ask for clarification is to let the other person know that you didn't understand them. I am sorry, but I couldnt follow what you said. Very often, a presenter will use this period to summarize whatever information has been presented, particularly if a question seeks clarification of a specific topic, so asking a clarification question will help to guide the lecturers attempt to explain what was presented. Would you mind saying what type of permission, written or verbal, you need? Katie Holmes is a senior author at everyday-courtesy.com with over 15 years of experience in marketing and psychology. I want to request you to repeat it, may I? Taking into account that GPT-3 models have no parameter that enables memorization of past conversations, it seems the only way at the moment to "memorize" past conversations is to include past conversations in the prompt. The clarification email structure is still the same, but we can assume your boss is already on top of the details. By speaking solely in terms of your own perspective, your listener will be more open to further discussion. We can say the exact same thing in two entirely different tones of voice. This sample clarification email to a client will help you get the details and data you need positively and professionally. Another way to ask for clarification is to let the other person know that you didn't understand them. How to interrupt writing effective letters Public World. Would you please repeat it? If it's not the subject that's not being understood, but the explanation of it (that is, the misunderstanding is in the delivery), "could you rephrase that?" You can use this any time further clarification is needed. If you have to ask again (or if you keep relying on the same person), consider approaching someone else. Closed Question: So, you felt Bobs approach was too disruptive? Will you please mention again the name of the items you requested from the store? Make sure to add a sign-off (thanks, kind regards, etc. Before accepting, I would like to clarify some details. We can split clarification emails into three parts. Closed Question: Did you always feel that it was a challenge working with him? Asking for clarification. Here are some expressions to ask for clarification when someone asks for your permission. Doctor: You should take this medicine once a day. that you think you already know what the answer is, so that a question can be asked rather than reformatting an impolite question, if you use Please and Thank You when speaking, https://www.scientificamerican.com/article/bring-science-home-speaking-memory/, https://www.cdc.gov/ncbddd/adhd/data.html, https://hbr.org/2015/03/relearning-the-art-of-asking-questions, How to Professionally Say You Didnt Answer My Question. ?" I am sorry, but did you say he is the companys CEO? Did you ask me to close the main door or this door? Depending on the audience and the topic, you can also ask for clarification by simply asking a question, such as: Why is the hypotenuse important for a triangle?. You want me to explain the whole thing all over again? This dynamic can create a frustrating feedback loop for both parties.
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